Executive and Personal Assistant

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE

Essential Responsibilities

The primary role of this position is to support administratively various senior level executives in their business activities in both English, French and Finnish .

Assistant Duties include:

• Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex)
• Extensive calendar management, dealing with the team internally and with clients
• Calendar support to the rest of the team when required
• Restaurant and car bookings
• Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed
• Provide support to other EAs when they are on A/L
• Expense submission
• Liaise with staff and family members
• Liaise with external parties on behalf of the family
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