Executive Assistant, Toronto

BDP Quadrangle is seeking an Intermediate Executive Assistant.

Overview of the role and responsibilities

Calendar management for the Principal – Studio Head and Principal – Business Director

Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.);

Supervising the Executive Assistant “EA” Team with regards to:

Employee relations;

Principal travel arrangements;

Managing team’s Executive Assistant inbox and calendar;

Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries;

Tracking of extra-provincial licensing and renewals;

Support in coordination of studio events and client hospitality;

Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat;

Catering management and reception duties support.

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