Project Secretary to the COO

Position Summary Project Secretary to the COO (Chief Operating Officer) is an administrative and coordination role that supports both the COO and operational/project teams.

Job Functions, Responsibilities & Authorities Manage the COO's calendar, meetings, travel arrangements, and correspondence.

Prepare meeting agendas, minutes, presentations, and reports.

Coordinate with project managers, and department heads.

Track project schedules, milestones, and action items.

Monitor project documentation and maintain records.

Prepare operational and project status reports for management.

Follow up on decisions made by the COO and ensure timely completion of assigned tasks.

Assist with budgeting, procurement, contracts, and coordination.

Organize executive meetings, board meetings, and project review sessions.

Maintain confidentiality of sensitive business information.

Skills/Eperi...